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#Numbered heading styles in word how to#
#Numbered heading styles in word update#
#Numbered heading styles in word trial#

I used the same formatting as that for the Appendix H1 style. the Appendix x bit of the final heading). Leave it at that, and set the formatting for the number (i.e.

Notice that the default level is 1st level.On the Define New List Style dialog box, enter a name for this list style set - I’ve called mine Appendix Headings.Click the tiny drop-down arrow to the immediate right of the Multilevel List icon.On the Home tab, go to the Paragraph group.Now, here’s where you have to really concentrate and follow the instructions exactly as it’s here where it can all go pear-shaped: Step 2: Set up the Appendix List style and the numbering settings for each of the levels Set the following paragraph to the body text style you usually use.Apply some basic formatting to these styles - font family, font size, bold, paragraph alignment, left indentation (I used 0 cm), hanging indent (I used 3.5 cm to allow for the length of the word ‘Appendix’), tab (I set the left tab position to 3.5 cm).Create three new styles for the Appendix headings (I called mine Appendix H1, Appendix H2, and Appendix H3).

#Numbered heading styles in word how to#

The following steps assume you already know how to create a new style in Word: Step 1: Set up the Appendix heading styles You can set this up for a single document, or, better, set it up in your template.

Optional: Modify the TOC to display the Appendix heading levels.

Test by applying the Appendix heading styles to some text.

Set up the Appendix List style and the numbering settings for each of the levels.

There are four broad steps in this procedure: They also wanted the three levels of Appendix numbering to display in the Table of Contents (TOC). Naturally, this was to be a separate numbering sequence to that used for Headings 1 to 5. In other words, outline numbering similar to that we use in the main body of the template, but with the word ‘Appendix’ prefacing the numbering. This is not a simple procedure and requires you to follow the steps exactly, so turn off all other distractions (Twitter, Facebook, emails) otherwise you might miss a step and that could well make it not work. These instructions are for Word 2007, but they should work similarly in Word 2010.

#Numbered heading styles in word trial#

Do the same for the rest of the levels (heading 2, heading 3, etc.) in your document.One of the challenges I got the other day was to add second and third levels to the existing Level 1 Appendix headings in the client’s template.Īfter some trial and error, I got it to work.

As a result, all the Heading 1s in your document will be linked to default heading 1.

#Numbered heading styles in word update#

From the drop-down list, click option Update Heading 1 to Match Selection. Click the down arrow button on the extreme right. Locate the heading level 1 in the Styles pane.Place mouse cursor over it. Keeping your heading 1 selected in the document, click Alt+O+S. Once you are done with establishing connections between the heading levels in the document to default heading levels, apply the same to all heading 1s, all heading 2s, and so on in the document. Similarly, restore connections for the rest of the heading levels (heading 2, 3, …etc.) in your document. Click heading “1” and subsequently from the drop-down list Link level to style , select Heading 1 style. Assume that these are the heading levels in your document. In the dialog box, you can see the heading levels as 1, 2, 3,….9 on extreme left under the label “Click level to modify”. We will restore the links using the Define New Multilevel List dialog box.Ĥ. At this point, understand that the main reasons for the numbered headings going out of order are due to the missing links between heading levels that you have applied and the corresponding default heading styles of Word. The dialog box expands with additional fields.

From the dialog box, click button More (available on the left bottom corner). Define New Multilevel List dialog box appears.ģ. From the drop-down list, click option Define New Multilevel List. Select the first heading level and then from the Word Main menu, under the tab Home, within the group Paragraph, click the Multilevel List icon. In your current document, where the list numbering has gone wrong:ġ. I am assuming, you already know how to create Multilevel list in Word (if not, learn here: ). In this article, we’re discussing a few tricks to quickly fix and streamline messy multilevel numbered heading as quickly as possible. Documents with hundreds of pages and multiple heading levels are particularly difficult to manage in Word. For many, creating and fixing multilevel lists in MS Word is a nightmare.